General Conditions (Post Award Instructions)

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(Last Revision February, 2014)

The following represent conditions that apply to all grants funded by the GOCCP, regardless of funding source, unless specifically stated otherwise.

Condition 1. Award Period

Condition 2. Statutes and Requirements of State and Federal Funds

Condition 3. General and Special Conditions (POST AWARD INSTRUCTIONS)

Condition 4. Sub-award Acceptance Document

Condition 5. Project Commencement Form Notification and/or Delay

Condition 6. Civil Rights Questionnaire

Condition 7. Start Date of the Period of Award / Termination of Award

Condition 8. Goals, Objectives and Plans of project

Condition 9. Sub-award Budget Notice and New Personnel

Condition 10. Supplanting

Condition 11. Budgeted Match Above Standard Requirements

Condition 12. Expended Grant Funds During Award Period

Condition 13. Modifications to Sub-award

Condition 14. Changes to Key Personnel Salary

Condition 15. Authorized Official Change

Condition 16. Alternate Authorized Signature List

Condition 17. Procurement

Condition 18. Property Inventory Report Form

Condition 19. Sub-Contracting requires PRIOR approval

Condition 20. Drug-Free Workplace Requirements

Condition 21. Issuance of Request for Proposals, Bids, Procurement Process

Condition 22. Issuance of Statements, Press Releases, or Other Documents - GOCCP role

Condition 23. Reproduction and Sharing of Sub-award and Project Materials

Condition 24. Online Reporting and Post-Award Technical Assistance

Condition 25. Privacy and Confidentiality of Client Records

Condition 26. Use of GOCCP forms

Condition 27. Online Submission of Quarterly Report Forms

Condition 28. Submission of Programmatic Quarterly Reports

Condition 29. Submission of Financial Quarterly Reports

Condition 30. Submission of Final Quarterly Reports

Condition 31. Failure to Submit Reports within allotted time frames

Condition 32. Freezing Funds

Condition 33. Monitoring Expenditures

Condition 34. Reimbursements of Grant Funds under Special Conditions

Condition 35. Termination of Sub-award

Condition 36. Civil Rights Discrimination

Condition 37. Submission of Correspondence to GOCCP

Condition 38. Proof of Applicable Audit Regulations - On Site

Condition 39. Records Retention

Condition 40. ACORN

Condition 41. Reporting Fraud, Waste and Abuse

Condition 42. OJP Financial Guide

Condition 43. Food and Conference Costs



  1. Award Period. Approved by the Governor's Office of Crime Control and Prevention (GOCCP) of the submitted application, and the sub-award that it has generated, is for the time period stated in this Sub-award Package and constitutes no commitment for the continuation of funding beyond that time period.
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  2. Statutes and Requirements of State and Federal Funds. This sub-award is subject to all State of Maryland and Federal statutes and requirements that apply to the relative funding source.
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  3. General and Special Conditions (POST AWARD INSTRUCTIONS). This sub-award is subject to the Special Conditions contained in your award packet and General Conditions (Post Award Instructions) referenced on the GOCCP website, as accepted by the Authorized Official on the official Award Acceptance document. GOCCP retains the right to add Special Conditions, if and when needed, during the life of the award period. General Conditions (http://www.goccp.maryland.gov/grants/general-conditions.php) are the Post Award policies, procedures, guidelines, and business rules from GOCCP for grant funds, irrelevant of the funding source. THE ONLY DOCUMENTS TO BE RETURNED TO GOCCP ARE THE SIGNED AWARD ACCEPTANCE AND PROJECT COMMENCEMENT. RETAIN ALL OTHER DOCUMENTS IN YOUR AWARD PACKET.
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  4. Sub-award Acceptance Document. The original Award Acceptance document containing the original signature of the Executive Director of GOCCP must be signed, preferably in BLUE INK, by the Authorized Official noted on the submitted application. This document must be RETURNED to GOCCP WITHIN 21 CALENDAR DAYS of receipt of the award package. Acceptance of this sub-award constitutes a commitment. Failure to comply will prevent program/project activity and result in the delay of reimbursement.

    The Authorized Official on the submitted application is the County Executive, Duly Authorized Official of the local unit of Government, Mayor, Commissioner, Town Administrator (if confirmed), President (if confirmed), or if agencies are permitted to apply directly, the head of the agency receiving the sub-award.
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  5. Project Commencement Form Notification and/or Delay. The Notice of Project Commencement/Delay form must be signed (initialed in Section II, AND signed at the bottom) by the Project Director and RETURNED to GOCCP WITHIN 30 CALENDAR DAYS of the receipt of the award package. Please be advised online reporting is not accessible until the signed Award Acceptance and Project Commencement documents have been received by GOCCP.

    NOTE: If the project will not commence within 30 calendar days of the Starting Date of the Period of Award, an explanation of the steps taken to initiate the project, the reason for delay, and the expected commencement date must be explained and justified on the Notice of Project Commencement/Delay Form in Section III. Failure to comply will result in delay of reimbursement.

    ANY delay of your project AFTER submission of the Project Commencement/Delay Form will require the submission of a Grant Modification Form and approval by GOCCP. One blank Modification form is sent with every award package. For potential future modifications of any kind you may access the form through the GOCCP GMS.

    Any delay to the start date of this project does not warrant, or necessarily allow, an extension to the end date.
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  6. Civil Rights Questionnaire. The Federal Civil Rights Questionnaire (FCRQ) and Certification Form are a post award process that occurs bi-annually (2011, 2013, etc), are sent out with your award package, and are for federal funds only. These documents must be completed and returned, with any additional attachments (posters, complaint forms), to GOCCP within 90 CALENDAR DAYS of the receipt of the Award. For internal assistance please contact your Department of Human Resources, Personnel Department, Fair Practices, or internal Human Resource/Personnel contact. The FIRST PAGE of the actual questionnaire MUST reference only ONE sub-award number. This must always be the second page of your response packet, with a copy of the federal Certification Form being the first. The original Certification Form must also only reference ONE sub-award, and be emailed to EEOPForms@usdoj.gov. The Certification Form and instructions may be obtained at http://www.ojp.usdoj.gov/about/ocr/pdfs/cert.pdf.

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  7. Start Date of the Period of Award / Termination of Award. The Start Date of the Period of Award is the earliest date that can be used as the project commencement date. No obligation or expenditure of funds is allowed prior to this date.

    The sub-award may be terminated by one or both parties with written notice. If the sub-award is terminated before the end of the funding period, an accounting of the current quarterly and year to date expenses MUST be provided within 60 calendar days. Also see General Condition #35.

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  8. Goals, Objectives and Plans of project. The sub-recipient must implement this project according to the goals, objectives, and plans as proposed, accepted, and set-forth in this sub-award.
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  9. Sub-award Budget Notice and New Personnel. The attached Budget Notice is made part of the final grant proposal and sub-award. Where this Budget Notice may have been modified from the project budget submitted in the original application, it represents final approved expenses for the project and governs expenditures accordingly.

    All NEW project personnel supported with grant funding MUST BE HIRED WITHIN 45 CALENDAR DAYS of receipt of the sub-award package. Any delays in hiring must be reported in writing within 30 calendar days of receipt of the sub-award package. If project personnel are not hired within 45 calendar days, project personnel ALLOCATIONS MAY BE DE-OBLIGATED at the discretion of GOCCP. Also see General Condition #14.
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  10. Supplanting. SUPPLANTING is the use of GOCCP grant funds to replace state or local funds which were previously appropriated/budgeted for, or otherwise would have been spent on, the specific purpose(s) for which this sub-award has been awarded. Any salaries, positions, personnel expenses, contractual expenses, equipment, travel, and other expenses paid for with GOCCP grant funds must be used to supplement your organization's existing budget, and may not replace any funds that were already included in your entity's existing or projected budget.
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  11. Budgeted Match Above Standard Requirements. The sub-recipient's acceptance of this sub-award constitutes a commitment that the budgeted match (if applicable), as stated on the Award Acceptance Form, may be above the standard requirements and will remain so throughout the life of the award.

    The sub-recipient agrees that the required match (if applicable) will be allotted and relative expenditures reported, for each quarterly reporting period in which they are expended. It is further agreed that the full amount of the budgeted match (if applicable and over match if submitted) will be reported regardless of any subsequent adjustments to the grant funds budgeted and/or any financial modifications to this sub-award. Any requested change to this match (if applicable) must be submitted in writing on a GOCCP Grant Modification form and is subject to prior approval by GOCCP. Also see General Condition # 13.
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  12. Expended Grant Funds During Award Period. All grant funds related to the sub-award project, as well as any required match funds (if and where applicable) must be encumbered, obligated (requisitions, purchase orders, or contracts, which are negotiated purchases) or expended (payment of an invoice) by the end of the sub-award period or any pre-authorized extension thereof.

    Failure to expend encumbered funds within 30 calendar days following the End Date of the award period may jeopardize reimbursement and/or result in the de-obligation of funds. In that event, remaining obligations will be the sole responsibility of the sub-recipient.
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  13. Modifications to Sub-award. ANY requests for changes or modifications of any kind to any portion of this sub-award MUST BE SUBMITTED IN WRITING PRIOR TO OCCURRENCE using the GOCCP GRANT MODIFICATION FORM and may not take place until the Authorized Official or Project Director receives written approval from GOCCP. Written approval is sent in the form of a Grant Adjustment Notice (GAN).

    This includes, but is not limited to: 1) budget revisions of any type, including proposed expenditures in a budget category that was not previously approved in the application stage; 2) change to award period; 3) change to Project Director or Fiscal Officer; 4) change to staff specified in the personnel category; 5) change to scope of program; and 6) ANY change that was not approved when the funds were originally awarded.

    These changes may not be requested via telephone, fax, or email. See the Grantee's Toolbox area of the GOCCP website for specific instructions: http://www.goccp.maryland.gov/grants/grantee-toolbox.php
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  14. Changes to Key Personnel Salary. ANY intended or proposed changes to Key Personnel whose salary is funded in whole or part by this sub-award MAY NOT TAKE PLACE UNTIL a Grant Modification Form has been signed by the Authorized Official or Project Director, and submitted to GOCCP 15 CALENDAR DAYS PRIOR TO the intended change AND written approval (Grant Adjustment Notice - GAN) has been sent by GOCCP to the requesting sub-recipient. In addition, accurate and identifiable time and attendance records must be maintained on-site for all personnel hired/employed under this project. See the Grantees Toolbox area of the GOCCP website. Look under the section entitled Time and Effort Reports (timesheets).
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  15. Authorized Official Change. If there is a change of the person in the Authorized Official position, a letter, on letterhead, must be submitted to GOCCP, acknowledging the replacement and signed by the person exiting the position. However, should said person have already vacated the position, then the letter must come from the entities actual Authorized Official, acknowledging the change and name of the replacement person. If documentation is available please attach it to the original letter (e.g. Executive Order, acknowledgement of election, Board notes acknowledging confirmation, etc.).
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  16. Alternate Authorized Signature List. The Alternate Authorized Signatory is not the same as the Authorized Official. The Alternate Authorized Signatory is a person permitted to sign on behalf of the Authorized Official (county executive, mayor, town administrator, president); Authorized Point of Contact (head of any sub-unit of government, agency, division, department, or bureau); Project Director and/or Fiscal Officer.

    To authorize an alternate signature, the person granting authorization for another party to sign on their behalf must submit a letter, on letterhead, to GOCCP with their original signature in blue ink. The purpose of the request must be acknowledged in the letter (e.g. sign all award documents at all times, change of personnel, in case of illness, vacation, leave of absence, etc.).

    If authorization is to sign all award documents at all times please attach a copy, if applicable, of an Executive Order, or the vote from Council minute meetings, etc.
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  17. Procurement. If the sub-recipient does not have written procurement guidelines, the sub-recipient must refer to the State of Maryland Procurement Policy and Procedures, which includes the consideration of Minority Business Enterprises (MBE). An overview of Maryland Procurement may be accessed via the internet at: http://www.michie.com/maryland.

    Double click "MARYLAND CODE", select "STATE FINANCES AND PROCUREMENT", select "TITLE 13: SOURCE SELECTION, select: "SUBTITLE 1, 2, 3, or 4" based on applicability.
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  18. Property Inventory Report Form. The submission of the Property Inventory Report Form (PIRF) is a requirement for any, and all, equipment approved under this sub-award. The form is included in the Project Director's award package.

    BPVP sub-awards are additionally referred to their Special Condition for the PIRF, all other conditions remain the same.

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  19. Sub-Contracting requires PRIOR approval. The principal activities of this project may NOT be sub-contracted to another organization WITHOUT PRIOR APPROVAL by GOCCP. If prior approval was not obtained through the application process and is required after the program has been awarded, a Grant Modification Form must be submitted with detailed information and justification. Activities cannot occur until written approval in the form of a Grant Adjustment Notice (GAN) is received from GOCCP.
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  20. Drug-Free Workplace Requirements. Sub-recipients are subject to the applicable requirements regarding the Drug Free Workplace of the governor's Drug and Alcohol Free Workplace executive order and implementing policies. This information may be obtained through the State of Maryland website at www.maryland.gov.
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  21. Issuance of Request for Proposals, Bids, Procurement Process. When issuing requests for proposals, bid solicitations, or other procurement requests, all sub-recipients shall clearly state within said document that the cost of the potential purchase is being funded in part, or in its entirety, with government grant funds.
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  22. Issuance of Statements, Press Releases, or Other Documents - GOCCP role. When issuing public statements, press releases, or other documents relating to this project or when conferences, seminars, workshops, or forums are held in reference to this project, the sub-recipient agrees that the source of funding of this project and the role of GOCCP must and will be clearly acknowledged. The sub-recipient will ensure that all publications resulting from this project will have the following language on the publication:

    "The Governor's Office of Crime Control and Prevention funded this project under sub-award number BJAG-2009-9000 (your sub-award number). All points of view in this document are those of the author and do not necessarily represent the official position of any State or Federal agency."

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  23. Reproduction and Sharing of Sub-award and Project Materials. GOCCP has the rights to reproduce, with attribution, and share any and all materials and documents generated as a result of this sub-award and project.

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  24. Online Reporting and Post-Award Technical Assistance. All sub-recipients are required to view the GOCCP Grants Management System (GMS)Training Videos, which can be accessed at: http://www.goccp.maryland.gov/gms-training/.

    These videos provide step-by-step guidance through the online system, from application to reporting.

    If you require technical assistance relative to the online GMS Reporting software during business hours you may contact the GOCCP IT Staff at 410-821-2828 or via email at support@goccp.freshdesk.com.

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  25. Privacy and Confidentiality of Client Records. The sub-recipient must comply with federal regulations and state laws concerning the privacy and confidentiality of client records, including statistical information gathered for research purposes.

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  26. Use of GOCCP forms. All GOCCP required forms must be generated by GOCCP or printed from the GOCCP web-based Grants Management System (GMS). Applications, and or reports, that are not in "Submitted" status online, will print with verbiage that includes the words "PENDING SUBMISSION." These forms will be rejected.

    Rejected forms will be returned to the sub-recipient with a Notice of Dispute. The return of forms may delay programmatic and/or financial activity of this sub-award including, but not limited to, reimbursement of funds.

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  27. Online Submission of Quarterly Report Forms. ALL Quarterly Report Forms (Progress Reports, Performance Measurements, and Financial Reports) must be submitted via the GOCCP web-based Grants Management System (GMS), with an original hard copy mailed to GOCCP. The financial reports are the only reports that must be signed in BLUE INK. Programmatic reports may be signed in any color ink. Reports that are not in "Submitted" status online will have the words "Pending Submission" on them and will be returned with a Notice of Dispute.

    BARM and BPVP MUST review their SPECIAL CONDITIONS for reporting requirements and/or deadlines.

    In accordance with policy, GOCCP may freeze the release of funds until a sub-recipient is current in the filing of all programmatic and financial reports.

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  28. Submission of Programmatic Quarterly Reports. PROGRAM REPORTS: Progress Reports and Performance Measurements must be submitted on a quarterly basis. ** All programmatic reports (including matrix, DCTAT and PMT if applicable) are due NO LATER THAN 15 CALENDAR DAYS after the end of each quarter. This due date is PRIOR to submission of relative quarterly financial reports. Programmatic reports may be signed in any color ink. Financial reports submitted with Programmatic reports cannot be processed for payment until programmatic reports are in "Submitted" status online.

    Where the start date of any sub-award may vary, the quarterly time frames are constant. Those time frames and the relative due dates are:
    07/01 - 09/30 reports due 10/15
    10/01 - 12/31 reports due 01/15
    01/01 - 03/31 reports due 04/15
    04/01 - 06/30 reports due 07/15

    In addition the GOCCP Regional Division Chief, Program Fund Manager, or Program Monitor, may request an Annual Progress Report. This information will be used to monitor and assess the program to determine if it is meeting the stated goals and objectives, supports the State Crime Control and Prevention Strategy Plan and complies with federal requirements. Failure to submit these reports in the prescribed time may prevent the dispersement of funds.

    BARM and BPVP MUST review their SPECIAL CONDITIONS for reporting requirements and/or deadlines.

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  29. Submission of Financial Quarterly Reports. The Financial Report form must be submitted within 30 calendar days after the end of each quarter and are the only report that must be signed in blue ink. A Financial Report submitted with Programmatic Reports cannot be processed for payment unless the Programmatic Reports are in "Submitted" status online.

    The Award Acceptance, Project Commencement, Progress and Performance Measurement Reports must be submitted prior to any financial report. If the above noted documents and program reports have not been submitted within the required time frame, financial reports may be denied and returned with a Notice of Dispute.

    Where the start date of any sub-award may vary, the quarterly time frames are constant. Those time frames and the relative due dates are:
    07/01 - 09/30 reports due 10/30
    10/01 - 12/31 reports due 01/30
    01/01 - 03/31 reports due 04/30
    04/01 - 06/30 reports due 07/30

    BARM and BPVP MUST review their SPECIAL CONDITIONS for reporting requirements and/or deadlines.

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  30. Submission of Final Quarterly Reports. Final quarterly programmatic reports indicating progress towards the attainment of each program/project objective must be submitted no later than 15 calendar days from the End Date of the sub-award and may be signed in any color ink. Financial reports submitted with Programmatic reports cannot be processed for payment unless programmatic reports are in "Submitted" status online.

    FINAL Financial Reports must be submitted no later than 30 calendar days from the End Date of this sub-award and must be signed in BLUE INK.

    If the initial 30 calendar day submission is not your actual FINAL report, the sub-recipient must mark "NOT FINAL" in red ink on the initial 30 day report submission.

    Submission of a "Not Final" report will require a "Final/Revised" report to be submitted no later than 60 calendar days after the End Date of the sub-award. Revised reports may only be submitted if an initial 30 calendar day report was submitted as required. All final financials must be submitted within 60 days or GOCCP reserves the right to complete an administrative closeout on this grant award and de-obligate all remaining funds.

    Revisions are a manual process that requires hand written corrections on a copy of the previously submitted 30 day report, with the word "FINAL" written in red ink. The corrections must be actual expenditures, not the variance. New signatures and current dates are required in blue ink.

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  31. Failure to Submit Reports within allotted time frames. Failure to submit any report within the allotted time frame(s) noted in the above conditions, or any pre-authorized extension thereof, may result in the delay or prevention of payment, and/or the de-obligation of funds. Financial reports cannot be processed for payment unless programmatic reports are in "Submitted" status in the online system (GMS).

    If late reporting occurs, the expenditure or obligation may become the responsibility of the sub-recipient.

    BARM and BPVP MUST review their SPECIAL CONDITIONS for reporting requirements and/or deadlines.

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  32. Freezing Funds. In accordance with policy, GOCCP will freeze the release of funds until a sub-recipient is current in the filing of all reports, submission of documentation, and have resolved any remaining Notices of Disputes or issues.
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  33. Monitoring Expenditures. In order to verify the appropriateness of all grant fund related expenditures, the GOCCP program staff will monitor the use of grant fund proceeds as reported by sub-recipients. Back-up documentation must be maintained on-site, be available upon request, correlate with the mandatory quarterly reporting, and be maintained as necessary to provide that obligations under this sub-award and other such standards as they apply, are being met.

    At any time during normal business hours, and as deemed necessary by GOCCP, the sub-recipient shall make available to GOCCP, fund source agencies, or State Legislative Auditors, or any of their authorized representatives, any of the fiscal and/or program records for inspection and audit. Also see General Condition # 39.
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  34. Reimbursements of Grant Funds under Special Conditions. GOCCP may allow or require that a sub-recipient report, and be reimbursed, in increments other than quarterly under such conditions that are deemed appropriate.
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  35. Termination of Sub-award. The performance of work under this award may be terminated by GOCCP in accordance with this clause in whole, or in part, whenever GOCCP determines that such termination is in the best interest of the State.

    If the sub-recipient fails to fulfill obligations under this award properly and on time, or otherwise violates any provisions of the sub-award, GOCCP may terminate the award by written notice to the sub-recipient. The notice shall specify the acts or omissions relied upon as cause for termination.

    All finished or unfinished supplies and services provided by the sub-recipient shall become GOCCP property. GOCCP will pay all reasonable costs associated with this program that the sub-recipient has incurred prior to the date of termination, and all reasonable costs associated with the termination of the sub-award. An accounting of the current quarterly and year-to-date expenditures must be provided within 60 calendar days of the termination date. Also see General Condition #7.

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  36. Civil Rights Discrimination. The sub-recipient affirms that it shall not discriminate in any manner against any employee, applicant for employment, or clients of services, because of race, color, religion, creed, age, sex, marital status, national origin, ancestry, sexual orientation, pregnancy, physical or mental handicap, or limited English proficiency, so as reasonably to preclude the performance of such employment and/or services provided. The sub-recipient also agrees to include a provision similar to that contained in the preceding sentence for any underlying sub-contract, except a sub-contract for standard commercial supplies or raw material. Also see General Condition # 6 (above).

    The sub-recipient must have a non-discrimination poster, publicly displayed, acknowledging that the entity does not discriminate and provides an avenue for employees, program beneficiaries, and any relative vendors, to file a discrimination complaint directly with the Implementing Agency or Grantee (sub-recipient via complaint form), the GOCCP (prime recipient via website ), and/or directly with the Maryland Commission on Human Relations, St. Paul Street, 9th Floor, Baltimore, MD 21201 (410-767-8600), the Baltimore Office of the U.S. Equal Employment Opportunity Commission (EEOC), 10 South Howard Street, 3rd Floor, Baltimore, MD 21201 (410-962-3932), or directly with the Office of Civil Rights Office of Justice Programs in Washington, D.C.

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  37. Submission of Correspondence to GOCCP. ALL submissions of ANY kind to GOCCP (U.S. mail, hand delivered, etc.), MUST be submitted to the attention of the GOCCP CONTROL DESK, which will allow all mail (U.S. or hand delivered) to be logged in and appropriately distributed.

    Governor's Office of Crime Control and Prevention
    Attn: CONTROL DESK
    300 E. Joppa Road, Suite 1105
    Baltimore, MD 21286-3016

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  38. Proof of Applicable Audit Regulations - On Site. All sub-recipients must have proper documentation to present to GOCCP upon request, to prove compliance with the following Audit Regulations that apply:

    Local and State governments must have proof that they had an annual audit and submitted said audit to the State Legislature in September of the year of their sub-award.

    Non-Profit Organizations that have gross income from charitable contributions of at least $500K must have proof that they received an annual audit by a certified public accountant.

    Non-Profit Organizations that have a gross income between $200K - $500K must have proof that they have been reviewed by an independent auditor.

    Proof must be provided that each of the above reports has been submitted to the Secretary of State within 6 months of the end of the entity's fiscal year.

    Non-Profits that have gross income of less than $200K must provide proof that they filed a 990-Form to the IRS for their fiscal year.

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  39. Records Retention. All financial and programmatic information and receipts/back-up documentation must be retained during the award period, and for 3 years from the date of last activity, for monitoring and auditing purposes, and be made available upon request.

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  40. ACORN. The sub-recipient agrees and understands that it cannot use any grant funds, either directly or indirectly, in support of any contract or sub-award to either the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries.

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  41. Reporting Fraud, Waste and Abuse. The sub-recipient must promptly report any credible evidence of fraud, waste, abuse and similar misconduct with grant funding.

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  42. OJP Financial Guide. In addition to GOCCP's General (Post Award Instructions) and Special Conditions, the sub-recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide where applicable, and to abide by any other terms and conditions imposed by GOCCP. The financial guide may be accessed at the following web URL: http://www.ojp.usdoj.gov/financialguide/PDFs/OCFO_2013Financial_Guide.pdf

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  43. Food and Conference Costs. On October 21, 2011 the U.S. Department of Justice, Office of Justice Programs, Office of the Assistant Attorney General issued a memorandum to all Office of Justice Programs Grantees and Contractors regarding newly enacted conference costs and reporting requirements (http://www.in.gov/cji/files/Memorandum_to_All_OJP_Grantees_and_Contractors_Regarding_Revised_Conference_Cost_Guidelines_October_2011_(2).pdf).

    In order to follow the federal guidelines, GOCCP will not approve any food and/or beverage costs associated with meetings, training, conferences, and/or other events. All conference costs will be thoroughly examined for compliance with the new federal requirements. This restriction does not impact direct payment of per diem amounts to individuals in a travel status under your organization's travel policy.

    GOCCP may consider exceptions to this General Condition for non-OJP funded grants.
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